Pupil Membership

Pupil Membership Services is a collaborative service between Kent ISD and the Ottawa Area ISD.

Services provided to the constituent districts of Kent ISD and Ottawa Area ISD:

  • Pupil Membership Consultation
  • Pupil Accounting Support and Training
  • Audit and Certification of Fall/Spring Pupil Membership Counts
  • FTE Conflict Resolution
  • Teacher Certification Review
  • Section 25e Audit and Claim Processing
  • Days and Clock Hour Review and Annual Certification
  • Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
  • CEPI - Limited MSDS and EEM Collections Support

Below you will find the information under each block.  Click on the block to expand the information.

Extended Continuity of Learning Plans for SY2020-21 - Informal Pupil Accounting Guide

 

OAISD Pupil Membership - Claimed FTE


Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Ottawa Area Intermediate School District. NOTE: KISD FTE membership reports are available at: http://www.kentisd.org/administrative-services/pupil-membership-services/)

School Year: 2019/20

Fall Audited Count

Spring Audited Count

School Year: 2018/19

Fall Audited Count

Spring Audited Count

School Year: 2017/18

Fall Audited Count

Spring Audited Count

School Year: 2016/17

Fall Audited Count

Spring Audited Count

School Year: 2015/16

Fall Audited Count

Spring Audited Count

2020-21 Count Days & Deadlines

 

Fall Count - October 7, 2020

Nov. 11, 2020:    MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 18, 2020:  Fall Audit Materials Due to ISD

Nov. 18, 2020:  MSDS Fall Final Certification Due to CEPI

Spring Supplemental Count - February 10, 2021

Mar. 17, 2021:  MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 24, 2021:  Spring Audit Materials Due to ISD

Mar. 24, 2021:  MSDS Spring Final Certification Due to CEPI

Alternate Count Days  

For early childhood special education, part time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the count day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the alternate count day.

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours 

 

SY 2020-21 Days & Clock Hours of Instruction Forms

Excel DocumentPA-45 - Days & Hours of Instruction Form

Excel DocumentPA-45A - Days & Hours ISD Programs Form

Excel DocumentPA-45HC - Days & Hours ECSE Home Community Programs Form

Excel DocumentPA-45Cyber - Days & Hours Cyber Schools Form

Word DocumentPA-QPD Annual Certification Statement for Claiming Qualifying PD as Instruction

Note: the PA-45 has been modified to allow for the claiming of Qualifying Professional Development (QPD), provided your district complied with all statutory requirements. If your district claims any QPD as instructional days or hours in your PA-45, you will need a signed QPD certification on file with your auditor for the school year.

 

SY 2020-2021 FTE for ISD Programs

PDF DocumentPA-45A(1) Kent ISD Operated Programs Days & Hours

PDF DocumentPA-45A(2) Ottawa Area ISD Operated Programs Days & Hours

 

SY 2019-20 Canceled/Forgiven Worksheets & Attendance Log

Excel DocumentPA-46 Canceled and Forgiven Worksheet (optional)

Excel DocumentPA-45B - 75% Attendance Log (optional; use if SIS will not produce % attendance report)

 

Educational Entity Master (EEM) End of Year Days & Clock Hours Submission

PDF DocumentEEM D/CH Quick Entry Guide

Word DocumentMDE Days, Hours, and Attendance Tracking Document (NOTE: this form is required UNLESS district "Fell Short" of days, hours, or attendance minimums and completed full data reporting in the EEM, or if district "Satisfied" days, hours, and attendance minimums, but elected to use our optional PA-46 form to report.)

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Forms to Submit:

Word DocumentPA-2 Building Checklist Revised Icon

Word DocumentPA-201 Verification: Teacher Certification/QPD/Field Trips/Recess  Revised Icon

Excel DocumentPA-ECOL Count Day Non-Participation Report - Elementary Revised Icon

Excel DocumentPA-ECOL Count Day Non-Participation Report - Secondary Revised Icon

 

Additional Elementary or Secondary Pop III Forms to Submit, if Applicable:

Word DocumentPA-5B (CE) Cooperative Education Programs (SE/Virtual/OtherRevised Icon

Word DocumentPA-5D Homebound/Hospitalized Pupils Revised Icon

Word DocumentPA-5E(PS) Nonpublic & Homeschool Pupils at Public School 

Word DocumentPA-5F Part-Time Pupils

Word DocumentPA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time) 

Word DocumentPA-5K Early Childhood Special Education

Word DocumentPA-5M Split Schedule

Word DocumentPA-5N (5C) Suspended/Expelled & Home Based Instruction

Additional Secondary Pop III Forms to Submit, if Applicable:

Word DocumentPA-5A Alternative or Innovative Education  

Word DocumentPA-5B (ISD) Cooperative Education, ISD Programs 

Word DocumentPA-5GA Post-Secondary (Dual) Enrollment  Revised Icon

Word DocumentPA-5GB Early/Middle College  Revised Icon

Word DocumentPA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH) 

Word DocumentPA-5L Special Education Transition Revised Icon

Word DocumentPA-5OA Distance Learning & Independent Study Revised Icon 

Word DocumentPA-5OD Virtual Learning Options Revised Icon

Excel Document PA-5OD(1) Virtual Learning Options Participation Summary Fall 2020 Revised Icon

Excel Document PA-5OD(1) Virtual Learning Options Participation Summary Spring 2021 Revised Icon

Word DocumentPA-5P Work Based Learning Revised Icon

Word DocumentPA-5QA(1) Sec. 23a Dropout Recovery Program

Word DocumentPA-5QA(2) Sec. 23a District Certifcation Form Revised Icon

Word DocumentPA-5QC Foreign Exchange Pupils Revised Icon(formerly PA-ISD(1) Foreign Exchange Pupils) 

Word DocumentPA-6A Experiential Learning Revised Icon

Word DocumentPA-6B Peer-to-Peer Program 

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Form to Submit:

Word DocumentPA-5 Checklist: Shared Time Programs NP/HS Revised Icon 

Word DocumentPA-201 Verification: Teacher Certification/QPD/Field Trips/Recess Revised Icon 

Word DocumentPA-5E (NP) Certification Statement ST Programs Revised Icon 

Excel DocumentPA-5E (NP1) Master List ST Courses & Comp Courses Revised Icon 

Word DocumentPA-5E (NP2) NR Homeschool Pupils in ST (FTE >.50)  

Word DocumentPA-5E (NP3) ST Count Day Absence List   *If all ST courses remain seated attendance course for 2020-21, please use PA-5E(NP3) form as usual. If ST courses are remote or virtual learning under pandemic learning options for 2020-21 only, please use the PA-ECOL Count Day Non-Participation Report (elementary or secondary)

Additional Forms to Submit, if Applicable to Your Shared Time Program:

Word DocumentPA-5B(ISD) ISD Cooperative Education Program (e.g., Tech Center) 

Word DocumentPA-5GA Post-Secondary (Dual) Enrollment  Revised Icon

Word DocumentPA-5OD Virtual Learning Options  Revised Icon

Excel DocumentPA-5OD(1) Virtual Learning Options Participation Summary Fall 2020Revised Icon

Excel DocumentPA-5OD(1) Virtual Learning Options Participation Summary Spring 2021 Revised Icon

Word DocumentPA-5P Work-Based Learning  Revised Icon

For Kent ISD and Ottawa Area ISD personnel only.

Local school districts and charters do not complete these forms.

Kent/Ottawa ISD Programs - FTE Claimed Directly by ISD

For these programs, start with checklist 7(A):
KISD:
  • Community Transition Campus
  • Early Childhood Center
  • KEC Beltline
  • KEC Oakleigh
  • KISD Oral Deaf
  • Lincoln Developmental Center
  • Lincoln School
  • Pine Grove Learning Center
OAISD:
  • Juvenile Detention Center
  • Ottawa Area Center 
  • Sheldon Pines School
  • Young Adult Services

Forms for each membership count: 

SY2020-21 Pandemic Learning Specific Forms (complete for any pupils engaged in remote learning over count day):

Additional forms for 7A programs, if applicable:

Kent/Ottawa Secondary Programs - FTE Claimed by LEAs/PSAs

For these OAISD Programs (locals claim FTE); start with checklist 7(B):
 
  1. Careerline Tech Center
  2. Juvenile Justice Institute

Forms for each membership count:

SY2020-21 Pandemic Learning Specific Forms (complete for any pupils engaged in remote learning over count day):

Additional Audit Forms for 7B programs, if applicable:

For these KISD Programs (locals claim FTE); start with checklist 7(C):
 

  • Kent Career Tech Center
  • Kent Transition Center
  • Kent Innovation High
  • MySchool@Kent

Forms for each membership count:

SY2020-21 Pandemic Learning Specific Forms (complete for any pupils engaged in remote learning over count day):

Additional Audit Forms for 7C programs, if applicable:

Virtual Learning Two-Way Interactions

Word DocumentBlank Template 5OD Virtual Learning Mentor Log

Section 25e Transfers

Excel DocumentPA-25(1) Section 25 Transfer Request Roster

GAD Exit Status Change Requests

Word DocumentGA-01 GAD Exit Status Change Request Form

 Pupil Membership Staff

Ottawa/Kent Regional Pupil Membership Office

198 East Street, Room 103
Coopersville, MI 49404
Phone: 616-738-8940 x 4006
Jeff Sexton
Project Manager/Pupil Auditing
616-738-8940 x4183
Emily Taylor
Project Manager/Pupil Auditing
616-738-8940 x4006
Susan Pawlak
Auditor
616-738-8940 x4087
Suzanne Winter
Auditor
616-738-8940 x4239