Pupil Membership

Pupil Membership Services is a collaborative service between Kent ISD and the Ottawa Area ISD.

Services provided to the constituent districts of Kent ISD and Ottawa Area ISD:

  • Pupil Membership Consultation
  • Pupil Accounting Support and Training
  • Audit and Certification of Fall/Spring Pupil Membership Counts
  • FTE Conflict Resolution
  • Teacher Certification Review
  • Section 25e Audit and Claim Processing
  • Days and Clock Hour Review and Annual Certification
  • Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
  • CEPI - Limited MSDS and EEM Collections Support

Below you will find the information under each block.  Click on the block to expand the information.


Audited Pupil FTE

OAISD Pupil Membership - Claimed FTE

Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Ottawa Area Intermediate School District. NOTE: KISD FTE membership reports are available at: http://www.kentisd.org/administrative-services/pupil-membership-services/)

School Year: 2017/18

Fall Audited Count

Spring Audited Count

School Year: 2016/17

Fall Audited Count

Spring Audited Count

School Year: 2015/16

Fall Audited Count

Spring Audited Count

School Year: 2014/15

Fall Audited Count

Spring Audited Count

School Year: 2013/14

Fall Audited Count

Spring Audited Count

Count Dates and Deadlines

2019-20 Count Days & Deadlines


Fall Count - October 2, 2019

Nov. 6, 2019:    MSDS Fall Submission Due to CEPI

Nov. 13, 2019:  Fall Audit Materials Due to ISD

Nov. 13, 2019:  MSDS Fall Certification Due to CEPI


Spring Supplemental Count - February 12, 2020

Mar. 18, 2020:  MSDS Spring Submission Due to CEPI

Mar. 25, 2020:  Spring Audit Materials Due to ISD

Mar. 25, 2020:  MSDS Spring Certification Due to CEPI


Alternate Count Days  

For early childhood special education, part time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the count day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the alternate count day.

Days & Hours of Instruction

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours 

SY 2019-20 Days & Clock Hours of Instruction Forms

Excel DocumentPA-45 - Days & Hours of Instruction Form

Excel DocumentPA-45A - Days & Hours ISD Programs Form

Excel DocumentPA-45HC - Days & Hours ECSE Home Community Programs Form

Excel DocumentPA-45Cyber - Days & Hours Cyber Schools Form


SY 2019-2020 FTE for ISD Programs

PDF DocumentPA-45A(1) Kent ISD Operated Programs Days & Hours

PDF DocumentPA-45A(2) Ottawa Area ISD Operated Programs Days & Hours


SY 2019-20 Canceled/Forgiven Worksheets & Attendance Log

Excel DocumentPA-46 Canceled and Forgiven Worksheet (optional)

Excel DocumentPA-45B - 75% Attendance Log (optional; use if SIS will not produce % attendance report)


Educational Entity Master (EEM) End of Year Days & Clock Hours Submission

PDF DocumentEEM D/CH Quick Entry Guide

Word DocumentMDE Days, Hours, and Attendance Tracking Document (NOTE: this form is required UNLESS district "Fell Short" of days, hours, or attendance minimums and completed full data reporting in the EEM, or if district "Satisfied" days, hours, and attendance minimums, but elected to use our optional PA-46 form to report.)

 Pupil Membership Staff

Ottawa/Kent Regional Pupil Membership Office

198 East Street, Room 103
Coopersville, MI 49404
Phone: 616-738-8940 x 4006
Jeff Sexton
Project Manager/Pupil Auditing
616-738-8940 x4183
Emily Taylor
Project Manager/Pupil Auditing
616-738-8940 x4006
Susan Pawlak
616-738-8940 x4087
Suzanne Winter
616-738-8940 x4239

Part Time Auditors (Email Only)

Tamara Manne
Auditor - Teacher Credentials
Kathleen Hudson
Auditor - Section 25