Pupil Membership

Pupil Membership Services is a collaborative service between Kent ISD and the Ottawa Area ISD.

Services provided to the constituent districts of Kent ISD and Ottawa Area ISD:

  • Pupil Membership Consultation
  • Pupil Accounting Support and Training
  • Audit and Certification of Fall/Spring Pupil Membership Counts
  • FTE Conflict Resolution
  • Teacher Certification Review
  • Section 25e Audit and Claim Processing
  • Days and Clock Hour Review and Annual Certification
  • Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
  • CEPI - Limited MSDS and EEM Collections Support

Below you will find the information under each block.  Click on the block to expand the information.

 

OAISD Pupil Membership - Claimed FTE


Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Ottawa Area Intermediate School District. NOTE: KISD FTE membership reports are available at: http://www.kentisd.org/administrative-services/pupil-membership-services/)

School Year: 2021/22

PDF DocumentFall Audited Count

PDF DocumentSpring Audited Count

School Year: 2020/21

PDF DocumentFall Audited Count

PDF DocumentSpring Audited Count

School Year: 2019/20

PDF DocumentFall Audited Count

PDF DocumentSpring Audited Count

School Year: 2018/19

PDF DocumentFall Audited Count

PDF DocumentSpring Audited Count

School Year: 2017/18

PDF DocumentFall Audited Count

PDF DocumentSpring Audited Count

2022-23 Count Days & Deadlines

 

Fall Count - October 5, 2022

Nov. 9, 2022:    MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 16, 2022:  Fall Audit Materials Due to ISD

Nov. 16, 2022:  MSDS Fall Re-Certification Due to CEPI 

Spring Supplemental Count - February 8, 2023

Mar. 15, 2023:  MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 22, 2023:  Spring Audit Materials Due to ISD

Mar. 22, 2023:  MSDS Spring Re-Certification Due to CEPI

Alternate Count Days  

For early childhood special education, part time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the count day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the alternate count day.

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours 

 

SY 2022-23 Days & Clock Hours of Instruction Forms

Excel DocumentPA-45 - Days & Hours of Instruction Form

Excel DocumentPA-45A - Days & Hours ISD Programs Form

Excel DocumentPA-45HC - Days & Hours ECSE Home Community Programs Form

Excel DocumentPA-45Cyber - Days & Hours Cyber Schools Form

Word DocumentPA-QPD Annual Certification Statement for Claiming Qualifying PD as Instruction

Note: the PA-45s have been modified to allow for the claiming of Qualifying Professional Development (QPD), provided your district complied with all statutory requirements. If your district claims any QPD as instructional days or hours in your PA-45, you will need a signed QPD certification on file with your auditor for the school year.

 

SY 2022-2023 FTE for ISD Programs

PDF DocumentPA-45A(1) Kent ISD Operated Programs Days & Hours

PDF DocumentPA-45A(2) Ottawa Area ISD Operated Programs Days & Hours

 

End of Year Days & Clock Hours Submission

PDF DocumentEEM D/CH Quick Entry Guide

Word DocumentMDE Days, Hours, and Attendance Tracking Document (NOTE: this form is required UNLESS district "Fell Short" of days, hours, or attendance minimums and completed full data reporting in the EEM, or if district "Satisfied" days, hours, and attendance minimums, and elected to use our optional PA-46 form to report the equivalent data.)

Excel DocumentPA-46 Canceled and Forgiven Worksheet (optional in lieu of MDE tracking form)

Excel DocumentPA-45B - 75% Daily Attendance Log (use if SIS cannot produce 75% report)

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Forms to Submit:

Word DocumentPA-2 Building Checklist Revised Icon

Word DocumentPA-201 Verification: Teacher Certification/QPD/Field Trips/Recess

Word DocumentPA-202 Count Day Absence List - Elementary

Word DocumentPA-203 Count Day Absence List - Secondary

Additional Elementary or Secondary Pop III Forms to Submit, if Applicable:

Word DocumentPA-5B (CE) Cooperative Education Programs (SE/Virtual/Other

Word DocumentPA-5D Homebound/Hospitalized Pupils 

Word DocumentPA-5E(PS) Nonpublic & Homeschool Pupils at Public School 

Word DocumentPA-5F Part-Time Pupils

Word DocumentPA-5K Early Childhood Special Education

Word DocumentPA-5M Split Schedule

Additional Secondary Pop III Forms to Submit, if Applicable:

Word DocumentPA-5A Alternative or Innovative Education  Revised Icon

Word DocumentPA-5B (ISD) Cooperative Education, ISD Programs 

Word DocumentPA-5GA Post-Secondary (Dual) Enrollment  

Word DocumentPA-5GB Early/Middle College  Revised Icon

Word DocumentPA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH) 

Word DocumentPA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time) 

Word DocumentPA-5L Special Education Transition Revised Icon

Word DocumentPA-5N (5C) Suspended/Expelled & Home Based Instruction

Word DocumentPA-5OA Distance Learning & Independent Study 

Word DocumentPA-5OD Virtual Learning Options Revised Icon

Excel Document PA-5OD(1) Virtual Learning Options Participation Summary Fall 2022 Revised Icon

Excel Document PA-5OD(1) Virtual Learning Options Participation Summary Spring 2023 Revised Icon

Word DocumentPA-5P Work Based Learning 

Word DocumentPA-5QA(1) Sec. 23a Dropout Recovery Program

Word DocumentPA-5QA(2) Sec. 23a District Certifcation Form 

Word DocumentPA-5QC Foreign Exchange Pupils 

Word DocumentPA-6A/6C Experiential Learning & Future Proud MI Educator Explore Revised Icon

Word DocumentPA-6B Peer-to-Peer Program 

For Kent ISD program personnel only.

Local school districts and charters do not complete these forms.

For the following Kent ISD programs (FTE claimed directly by ISD); start with checklist 7(A):

  • Early Childhood Center
  • Empower U
  • KEC Beltline
  • KEC Oakleigh
  • KISD Deaf and Hard of Hearing
  • Lincoln Developmental Center
  • Lincoln School
  • Pine Grove Learning Center

Forms for each membership count: 

Additional forms for 7A programs, if applicable:

For the following Kent ISD Programs (locals claim FTE); start with checklist 7(C):

  • Kent Career Tech Center
  • Kent Transition Center
  • Kent Innovation High
  • MySchool@Kent

Forms for each membership count:

Additional Audit Forms for 7C programs, if applicable:

For Ottawa Area ISD program personnel only.

Local school districts and charters do not complete these forms.

For the following OAISD programs (FTE claimed directly by ISD); start with checklist 7(A):

  • Ottawa Area Center 
  • Sheldon Pines School
  • Young Adult Services

Forms for each membership count: 

Additional forms for 7A programs, if applicable:

For the following OAISD Programs (locals claim FTE); start with checklist 7(B):

  • Careerline Tech Center

Forms for each membership count:

Additional Audit Form for 7B programs, if applicable:

 Pupil Membership Staff

Ottawa/Kent Regional Pupil Membership Office

198 East Street, Room 103
Coopersville, MI 49404
Phone: 616-738-8940 x 4006
Jeff Sexton
Project Manager/Pupil Auditing
Emily Taylor
Project Manager/Pupil Auditing