Pupil Membership

OAISD Pupil Membership - Claimed FTE

Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Ottawa Area Intermediate School District. NOTE: KISD FTE membership reports are available at: http://www.kentisd.org/administrative-services/pupil-membership-services/)

School Year: 2022/23

Fall Audited Count

Spring Audited Count

School Year: 2021/22

Fall Audited Count

Spring Audited Count

School Year: 2020/21

Fall Audited Count

Spring Audited Count

School Year: 2019/20

Fall Audited Count

Spring Audited Count

School Year: 2018/19

Fall Audited Count

Spring Audited Count

2023-24 Count Days & Deadlines

Fall Count - October 4, 2023

Nov. 8, 2023:    MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 15, 2023:  Fall Audit Materials Due to ISD

Nov. 15, 2023:  MSDS Fall Re-Certification Due to CEPI 

Spring Supplemental Count - February 14, 2024

Mar. 20, 2024:  MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 27, 2024:  Spring Audit Materials Due to ISD

Mar. 27, 2024:  MSDS Spring Re-Certification Due to CEPI

Alternate Count Days  

For early childhood special education, part-time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the count day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the alternate count day.

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours 

SY 2023-24 Days & Clock Hours of Instruction Forms

PA-45 - Days & Hours of Instruction Form

PA-45A - Days & Hours ISD Programs Form

PA-45HC - Days & Hours ECSE Home Community Programs Form

PA-45Cyber - Days & Hours Cyber Schools Form

PA-QPD Annual Certification Statement for Claiming Qualifying PD as Instruction

Note: the PA-45s have been modified to allow for the claiming of Qualifying Professional Development (QPD), provided your district has complied with all statutory requirements. If your district claims any QPD as instructional days or hours in your PA-45, you will need a signed QPD certification on file with your auditor for the school year.

SY 2023-2024 FTE for ISD Programs

PA-45A(1) Kent ISD Operated Programs Days & Hours

PA-45A(2) Ottawa Area ISD Operated Programs Days & Hours

End of Year Days & Clock Hours Submission

EEM D/CH Quick Entry Guide

MDE Days, Hours, and Attendance Tracking Document (NOTE: this form is required UNLESS district "Fell Short" of days, hours, or attendance minimums and completed full data reporting in the EEM, or if district "Satisfied" days, hours, and attendance minimums, and elected to use our optional PA-46 form to report the equivalent data.)

PA-46 Canceled and Forgiven Worksheet (optional in lieu of MDE tracking form)

PA-45B - 75% Daily Attendance Log (use if SIS cannot produce 75% report)

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.

Forms to Submit:

PA-1 Administration Checklist  

PA-101 Verification: Kindergarten Compliance  

PA-102 Special Education Summary

Special Education Worksheets A & B

PA-103 Schools of Choice Certification (Fall Only)

PA-104 District Planning Form (Fall Only unless revisions)

PA-105 Changes: Certified MSDS General Collection

PA-106 Verification: MSDS Certified Alpha Lists

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Forms to Submit:

PA-2 Building Checklist 

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess

PA-202 Count Day Absence List - Elementary

PA-203 Count Day Absence List - Secondary

Additional Elementary or Secondary Pop III Forms to Submit, if Applicable:

PA-5B (CE) Cooperative Education Programs (SE/Virtual/Other) 

PA-5D Homebound/Hospitalized Pupils 

PA-5E(PS) Nonpublic & Homeschool Pupils at Public School 

PA-5F Part-Time Pupils

PA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time) 

PA-5K Early Childhood Special Education

PA-5M Split Schedule

Additional Secondary Pop III Forms to Submit, if Applicable:

PA-5A Alternative or Innovative Education  

PA-5B (ISD) Cooperative Education, ISD Programs 

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5GB Early/Middle College  

PA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH) 

PA-5L Special Education Transition 

PA-5N (5C) Suspended/Expelled & Home Based Instruction 

PA-5OA Distance Learning & Independent Study 

PA-5OD Virtual Learning Options 

 PA-5OD(1) Virtual Learning Options Participation Summary Fall 2023 

 PA-5OD(1) Virtual Learning Options Participation Summary Spring 2024 

PA-5P Work Based Learning 

PA-5QA(1) Sec. 23a Dropout Recovery Program

PA-5QA(2) Sec. 23a District Certifcation Form 

PA-5QC Foreign Exchange Pupils 

PA-6A/6C Experiential Learning & Future Proud MI Educator Explore 

PA-6B Peer-to-Peer Program 

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.

Forms to Submit:

PA-4 Checklist for Cyber School  

PA-101 Verification: Kindergarten Compliance

PA-102 Special Education Summary

Special Education Worksheets A & B

PA-104 District Planning Form 

PA-105 Changes: Certified General Collection

PA-106 Verification: MSDS Certified Alpha Lists

PA-201 Verifications: Teacher Cert/QPD/Field Trip/Recess 

PA-204 Cyber Count Day Absence Report

PA-205 Fall 2023 Cyber Pupil Tracking Form (use for sequential learners) 

PA-205 Spring 2024 Cyber Pupil Tracking Form (use for sequential learners) 

Additional Forms to Submit, if Applicable:

PA-5B(ISD) Cooperative Agreement ISD Programs  

PA-5F Part-Time Pupils

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5GB Early Middle College 

PA-5P Work-Based Learning 

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Form to Submit:

PA-5 Checklist: Shared Time Programs NP/HS  

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

PA-5E (NP) Certification Statement ST Programs 

PA-5E (NP1) Master List ST Courses & Comp Courses  

PA-5E (NP2) NR Homeschool Pupils in ST (FTE >.50)  

PA-5E (NP3) ST Count Day Absence List

Additional Forms to Submit, if Applicable to Your Shared Time Program:

PA-5B(ISD) ISD Cooperative Education Program (e.g., Tech Center) 

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5OD Virtual Learning Options  

PA-5OD(1) Virtual Learning Options Participation Summary Fall 2023 

PA-5OD(1) Virtual Learning Options Participation Summary Spring 2024 

PA-5P Work-Based Learning  

For Kent ISD program personnel only.

Local school districts and charters do not complete these forms.

For the following Kent ISD programs (FTE claimed directly by ISD); start with checklist 7(A):

• Early Childhood Center
• Empower U
• KEC Beltline
• KEC Oakleigh
• KISD Deaf and Hard of Hearing
• Lincoln Developmental Center
• Lincoln School
• Pine Grove Learning Center

Forms for each membership count: 

• PA-7(A) Checklist KISD Programs, ISD Claims FTE 
• PA-102 Building/Program Special Education Summary
• PA-104 Program Planning Form
• PA-106 Verification: MSDS Certified Alpha Lists
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

Additional forms for 7A programs, if applicable:

• PA-5B(ISD) ISD Secondary Programs 
• PA-5D Homebound/Hospitalized Pupils 
• PA-5F Part-Time Pupils
• PA-5H Reduced Schedule Pupils
• PA-5K Early Childhood Special Education Programs
• PA-5L Special Education Transition Services  
• PA-5P Work-Based Learning Programs 

For the following Kent ISD Programs (locals claim FTE); start with checklist 7(B):

• Kent Career Tech Center
• MySchool@Kent

Forms for each membership count:

• PA-7(B) Checklist KISD Programs, Locals Claim 
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

Additional Audit Forms for 7B programs, if applicable:

• PA-5GA Post-Secondary Dual Enrollment 
• PA-5OD Virtual Learning Options 
  • PA-5OD(1) Fall 2023 Participation Summary 
  • PA-5OD(1) Spring 2024 Participation Summary 
• PA-5P Work-Based Learning Programs 

For Ottawa Area ISD program personnel only.

Local school districts and charters do not complete these forms.

For the following OAISD programs (FTE claimed directly by ISD); start with checklist 7(A):

• Ottawa Area Center 
• Sheldon Pines School
• Young Adult Services

Forms for each membership count: 

• PA-7(A) Checklist KISD & OAISD Programs, ISD Claims FTE 
• PA-102 Building/Program Special Education Summary
• PA-104 Program Planning Form
• PA-106 Verification: MSDS Certified Alpha Lists
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

Additional forms for 7A programs, if applicable:

• PA-5B(ISD) ISD Secondary Programs 
• PA-5D Homebound/Hospitalized Pupils 
• PA-5F Part-Time Pupils
• PA-5H Reduced Schedule Pupils
• PA-5K Early Childhood Special Education Programs
• PA-5L Special Education Transition Services 
• PA-5P Work-Based Learning Programs 

For the following OAISD Programs (locals claim FTE); start with checklist 7(B):

• Careerline Tech Center

Forms for each membership count:

• PA-7(B) Checklist OAISD Programs, Locals Claim 
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess 

Additional Audit Form for 7B programs, if applicable:

• PA-5P Work-Based Learning Programs 

Fall 2023 PA Meeting for District PA Coordinators

Agenda for September 19, 2023 Meeting

21f(14) Virtual Days Summary

Section 25e Transfers

PA-25(1) Section 25 Transfer Request Roster

GAD Exit Status Change Requests

GA-01 GAD Exit Status Change Request Form

SY 23/24 ISD-Created Teacher Cert Resource Documents

Known Courses Not Requiring a Specific Teaching Endorsement

Additional Resources

Pupil Accounting Manual (PAM)

Michigan Department of Education (MDE)

Center for Educational Performance and Information Website (CEPI)

Michigan Pupil Accounting/Attendance Association (MPAAA)

Records Retention & Disposal Schedule for Michigan Public Schools