Pupil Membership
Pupil Membership Services is a collaborative service between Kent ISD and the Ottawa Area ISD.
Services provided to the constituent districts of Kent ISD and Ottawa Area ISD:
- Pupil Membership Consultation
- Pupil Accounting Support and Training
- Audit and Certification of Fall/Spring Pupil Membership Counts
- FTE Conflict Resolution
- Teacher Certification Review
- Section 25e Audit and Claim Processing
- Days and Clock Hour Review and Annual Certification
- Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
- CEPI - Limited MSDS and EEM Collections Support
Below you will find the information under each block. Click on the block to expand the information.
Audited Pupil FTE
OAISD Pupil Membership - Claimed FTE
Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Ottawa Area Intermediate School District. NOTE: KISD FTE membership reports are available at: http://www.kentisd.org/administrative-services/pupil-membership-services/)
School Year: 2021/22
School Year: 2020/21
School Year: 2019/20
School Year: 2018/19
School Year: 2017/18
Count Dates and Deadlines
2023-24 Count Days & Deadlines
Fall Count - October 4, 2023
Nov. 8, 2023: MSDS Fall Submission & Initial Certification Due to CEPI
Nov. 15, 2023: Fall Audit Materials Due to ISD
Nov. 15, 2023: MSDS Fall Re-Certification Due to CEPI
Spring Supplemental Count - February 14, 2024
Mar. 20, 2024: MSDS Spring Submission & Initial Certification Due to CEPI
Mar. 27, 2024: Spring Audit Materials Due to ISD
Mar. 27, 2024: MSDS Spring Re-Certification Due to CEPI
Alternate Count Days
For early childhood special education, part-time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...
The immediate following day on which the program or course is in session shall be the count day for that program or course.
For districts not in session on the fall or spring count day due to conditions not within the control of school authorities...
With the approval of the State Superintendent, the immediate following day on which district is in session shall be the alternate count day.
Days & Hours of Instruction
Minimum Instructional Days/Hours Remain 180 days and 1,098 hours
SY 2023-24 Days & Clock Hours of Instruction Forms
PA-45 - Days & Hours of Instruction Form
PA-45A - Days & Hours ISD Programs Form
PA-45HC - Days & Hours ECSE Home Community Programs Form
PA-45Cyber - Days & Hours Cyber Schools Form
PA-QPD Annual Certification Statement for Claiming Qualifying PD as Instruction
Note: the PA-45s have been modified to allow for the claiming of Qualifying Professional Development (QPD), provided your district has complied with all statutory requirements. If your district claims any QPD as instructional days or hours in your PA-45, you will need a signed QPD certification on file with your auditor for the school year.
SY 2023-2024 FTE for ISD Programs
PA-45A(1) Kent ISD Operated Programs Days & Hours
PA-45A(2) Ottawa Area ISD Operated Programs Days & Hours (DRAFT)
End of Year Days & Clock Hours Submission
MDE Days, Hours, and Attendance Tracking Document (NOTE: this form is required UNLESS district "Fell Short" of days, hours, or attendance minimums and completed full data reporting in the EEM, or if district "Satisfied" days, hours, and attendance minimums, and elected to use our optional PA-46 form to report the equivalent data.)
PA-46 Canceled and Forgiven Worksheet (optional in lieu of MDE tracking form)
PA-45B - 75% Daily Attendance Log (use if SIS cannot produce 75% report)
Administration Forms
Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.
Forms to Submit:
PA-101 Verification: Kindergarten Compliance
PA-102 Special Education Summary
Special Education Worksheets A & B
PA-103 Schools of Choice Certification (Fall Only)
PA-104 District Planning Form (Fall Only unless revisions)
Elementary and Secondary Building Forms
Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.
Forms to Submit:
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
PA-202 Count Day Absence List - Elementary
PA-203 Count Day Absence List - Secondary
Additional Elementary or Secondary Pop III Forms to Submit, if Applicable:
PA-5B (CE) Cooperative Education Programs (SE/Virtual/Other)
PA-5D Homebound/Hospitalized Pupils
PA-5E(PS) Nonpublic & Homeschool Pupils at Public School
PA-5K Early Childhood Special Education
Additional Secondary Pop III Forms to Submit, if Applicable:
PA-5A Alternative or Innovative Education
PA-5B (ISD) Cooperative Education, ISD Programs
PA-5GA Post-Secondary (Dual) Enrollment
PA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH)
PA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time)
PA-5L Special Education Transition
PA-5N (5C) Suspended/Expelled & Home Based Instruction
PA-5OA Distance Learning & Independent Study
PA-5OD Virtual Learning Options
PA-5OD(1) Virtual Learning Options Participation Summary Fall 2022
PA-5OD(1) Virtual Learning Options Participation Summary Spring 2023
PA-5QA(1) Sec. 23a Dropout Recovery Program
PA-5QA(2) Sec. 23a District Certifcation Form
PA-5QC Foreign Exchange Pupils
PA-6A/6C Experiential Learning & Future Proud MI Educator Explore
PSA Cyber School Forms
Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.
Forms to Submit:
PA-4 Checklist for Cyber School
PA-101 Verification: Kindergarten Compliance
PA-102 Special Education Summary
Special Education Worksheets A & B
PA-105 Changes: Certified General Collection
PA-106 Verification: MSDS Certified Alpha Lists
PA-201 Verifications: Teacher Cert/QPD/Field Trip/Recess
PA-204 Cyber Count Day Absence Report
PA-205 Fall 2022 Cyber Pupil Tracking Form (use for sequential learners)
PA-205 Spring 2023 Cyber Pupil Tracking Form (use for sequential learners)
Additional Forms to Submit, if Applicable:
PA-5B(ISD) Cooperative Agreement ISD Programs
Non-Public Shared Time Forms
Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.
Form to Submit:
PA-5 Checklist: Shared Time Programs NP/HS
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
PA-5E (NP) Certification Statement ST Programs
PA-5E (NP1) Master List ST Courses & Comp Courses
PA-5E (NP2) NR Homeschool Pupils in ST (FTE >.50)
PA-5E (NP3) ST Count Day Absence List
Additional Forms to Submit, if Applicable to Your Shared Time Program:
PA-5B(ISD) ISD Cooperative Education Program (e.g., Tech Center)
PA-5GA Post-Secondary (Dual) Enrollment
PA-5OD Virtual Learning Options
PA-5OD(1) Virtual Learning Options Participation Summary Fall 2022
PA-5OD(1) Virtual Learning Options Participation Summary Spring 2023
Kent ISD Program Forms
For Kent ISD program personnel only.
Local school districts and charters do not complete these forms.
For the following Kent ISD programs (FTE claimed directly by ISD); start with checklist 7(A):
- Early Childhood Center
- Empower U
- KEC Beltline
- KEC Oakleigh
- KISD Deaf and Hard of Hearing
- Lincoln Developmental Center
- Lincoln School
- Pine Grove Learning Center
Forms for each membership count:
PA-7(A) Checklist KISD & OAISD Programs, ISD Claims FTE
PA-102 Building/Program Special Education Summary
PA-104 Program Planning Form
PA-106 Verification: MSDS Certified Alpha Lists
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
Additional forms for 7A programs, if applicable:
PA-5B(ISD) ISD Secondary Programs
PA-5D Homebound/Hospitalized Pupils
PA-5F Part-Time Pupils
PA-5H Reduced Schedule Pupils
PA-5K Early Childhood Special Education Programs
PA-5L Special Education Transition Services
PA-5P Work-Based Learning Programs
For the following Kent ISD Programs (locals claim FTE); start with checklist 7(C):
- Kent Career Tech Center
- Kent Transition Center
- Kent Innovation High
- MySchool@Kent
Forms for each membership count:
PA-7(C) Checklist KISD Programs, Locals Claim
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
Additional Audit Forms for 7C programs, if applicable:
Ottawa Area ISD Program Forms
For Ottawa Area ISD program personnel only.
Local school districts and charters do not complete these forms.
For the following OAISD programs (FTE claimed directly by ISD); start with checklist 7(A):
- Ottawa Area Center
- Sheldon Pines School
- Young Adult Services
Forms for each membership count:
PA-7(A) Checklist KISD & OAISD Programs, ISD Claims FTE
PA-102 Building/Program Special Education Summary
PA-104 Program Planning Form
PA-106 Verification: MSDS Certified Alpha Lists
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
Additional forms for 7A programs, if applicable:
PA-5B(ISD) ISD Secondary Programs
PA-5D Homebound/Hospitalized Pupils
PA-5F Part-Time Pupils
PA-5H Reduced Schedule Pupils
PA-5K Early Childhood Special Education Programs
PA-5L Special Education Transition Services
PA-5P Work-Based Learning Programs
For the following OAISD Programs (locals claim FTE); start with checklist 7(B):
- Careerline Tech Center
Forms for each membership count:
PA-7(B) Checklist OAISD Programs, Locals Claim
PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
Additional Audit Form for 7B programs, if applicable:
Miscellaneous Forms
Section 25e Transfers
PA-25(1) Section 25 Transfer Request Roster
GAD Exit Status Change Requests
GA-01 GAD Exit Status Change Request Form