Pupil Membership

Pupil Membership staff provide the following services to the constituent districts of Ottawa Area ISD:

Pupil Membership Consultation
Pupil Accounting Support and Training
Audit and Certification of Fall/Spring Pupil Membership Counts
FTE Conflict Resolution
Teacher Certification Review
Section 25e Audit and Claim Processing
Days and Clock Hour Review and Annual Certification
Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
CEPI - Limited MSDS and EEM Collections Support

Below you will find applicable pupil accounting forms and information under each block heading. Click on the block to expand the information.

Audited Pupil FTE

OAISD Pupil Membership - Audited FTE

Audited FTE (full-time equivalent) membership claimed by each school district and public school academy over the past 5 years within Ottawa Area Intermediate School District.

SY2019-20

SY2020-21

SY2021-22

SY2022-23

SY2023-24

Count Dates and Deadlines

2024-25 Count Days & Deadlines

Fall Count - October 2, 2024

Nov. 6, 2024: MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 13, 2024: Fall Audit Materials Due to ISD

Nov. 13, 2024: MSDS Fall Re-Certification Due to CEPI

Spring Supplemental Count - February 12, 2025

Mar. 19, 2025: MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 26, 2025: Spring Audit Materials Due to ISD

Mar. 26, 2025: MSDS Spring Re-Certification Due to CEPI

Alternate Count Days

For early childhood special education, part-time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the observed alternate attendance day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities, or due to a date of religious or cultural significance (as determined by the district)...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the observed alternate count day.

Days & Hours of Instruction

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours

SY 2024-25 Days & Clock Hours of Instruction Forms

PA-45 - Days & Hours of Instruction Form

PA-45A - Days & Hours for ISD Programs

PA-45HC - Days & Hours for ECSE Home Community Programs

PA-45Cyber - Days & Hours for Cyber School

PA-QPD Annual Certification Statement (when qualifying PD claimed as instruction)

SY 2024-2025 FTE for ISD Programs

PA-45A(1) Ottawa Area ISD Operated Programs Days & Hours

End of Year Days & Clock Hours Submission

EEM D/CH Quick Entry Guide (please request from your auditor)

PA-EOY Days, Hours, and Attendance Tracking Form (PA-EOY form replaces the old MDE Days, Hours, & Attendance Tracking Document, and allows for reporting of canceled & 21f(14) days/clock hours)

PA-21f(14) Virtual Days/Hours Compliance Statement (when 21f(14) virtual days counted as instruction)

PA-46 Canceled and Forgiven Worksheet (alternative to PA-EOY form, may request from your auditor)

PA-45B - 75% Daily Attendance Log (optional form, use only if district SIS cannot produce 75% report)

Administration Forms

NOTE: Please start with the PA-1 Administration Checklist - it lists all forms and documentation which must be submitted each count at the district level, as well as conditional forms and documentation which must be submitted if applicable.

Forms to Submit:

PA-1 Administration Checklist

PA-101 Verification: Kindergarten Compliance

PA-102 Special Education Summary

Special Education Worksheets A & B (use only If worksheets cannot be system-produced)

PA-103 Schools of Choice Certification

PA-104 District Planning Form

PA-105 Changes: Certified MSDS Collection (use only if district re-opens collection after final certification)

PA-106 Verification: MSDS Certified Alpha Data

Elementary and Secondary Building Forms

Note: Please start with the PA-2 Checklist - it lists all forms and documentation which must be submitted each count, as well as conditional forms and documentation which must be submitted if applicable.

Forms to Submit Each Count:

PA-2 Building Checklist

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess

Count Day Absence Report (10/30-Day run from SIS). If no SIS report available, use PA-202 (ES) or PA-203 (MS/HS).

Most Common Elementary Pop III Forms to Submit, if Applicable (may also apply to Secondary):

PA-5B (CE) Cooperative Education Programs (SE/Virtual/Other )

PA-5D Homebound/Hospitalized Pupils

PA-5E(PS) Nonpublic & Homeschool Pupils at Public School

PA-5F Part-Time Pupils

PA-5H Reduced Schedule (G9-12 Parent Request or K-12 SPED Pupils w/IEP Less than Full-Time)

PA-5K Early Childhood Special Education

Additional Secondary Pop III Forms to Submit, if Applicable (some may also apply to Elementary):

PA-5A Alternative or Innovative Education

PA-5B (ISD) Cooperative Education, ISD Tech Center

PA-5GA Post-Secondary (Dual) Enrollment

PA-5GB Early/Middle College

PA-5GC Post-Secondary Gifted and Talented Programs (e.g., PATH)

PA-5L Special Education Transition

PA-5M Split Schedule

PA-5N (5C) Suspended/Expelled & Home Based Instruction

PA-5OA Distance Learning & Independent Study

PA-5OD Virtual Learning Options

PA-5OD(1) Virtual Learning Participation Summary Fall 2024

PA-5OD(1) Virtual Learning Participation Summary Spring 2025

PA-5P Work Based Learning

PA-5QA(1) Sec. 23a Dropout Recovery Program

PA-5QA(2) Sec. 23a District Certification Form

PA-5QC Visa Program Pupils (J1 & F1 visa pupils)

PA-6A/6C Experiential Learning & Future Proud MI Educator Explore

PA-6B Peer-to-Peer Program

PSA Cyber School Forms

Note: Please start with the PA-4 Checklist - it lists all forms and documentation which must be submitted each count, as well as conditional forms and documentation which must be submitted if applicable.

Forms to Submit Each Count:

PA-4 Checklist for Cyber School

PA-101 Verification: Kindergarten Compliance

PA-102 Special Education Summary

PA-104 District Planning Form

PA-105 Changes: Certified General Collection

PA-106 Verification: MSDS Certified Alpha Data

PA-201 Verifications: Teacher Cert/QPD/21f(14)/Field Trip/Recess

PA-204 Cyber Count Day Absence (10/30-Day) Report

Additional Forms to Submit, if Applicable:

PA-5B(ISD) Cooperative Agreement ISD Tech Center

PA-5F Part-Time Pupils (for cybers, part-time pupils only by agreement w/ another MI public school)

PA-5GA Post-Secondary (Dual) Enrollment

PA-5GB Early Middle College

PA-5P Work-Based Learning

Non-Public Shared Time Forms

Note: Please start with the PA-5 Checklist - it lists all forms and documentation which must be submitted in each count, as well as conditional forms and documentation which must be submitted if applicable.

Form to Submit Each Count:

PA-5 Checklist: Shared Time Programs NP/HS

PA-201 Verification: Teacher Certification/QPD/21f(14)/Field Trips/Recess

PA-5E (NP) Certification Statement Shared Time Programs

PA-5E (NP1) Master List of Shared Time and Comparable Courses

PA-5E (NP3) Shared Time Count Day Absence List

Additional Forms to Submit, if Applicable to Your Shared Time Program:

PA-5GA Post-Secondary (Dual) Enrollment

PA-5OD Virtual Learning Options

PA-5OD(1) Virtual Learning Participation Summary Fall 2024

PA-5OD(1) Virtual Learning Participation Summary Spring 2025

PA-5P Work-Based Learning

Ottawa Area ISD Program Forms

For Ottawa Area ISD program personnel only.

Local school districts and public school academies do not complete these forms.

For the following ISD programs (FTE claimed directly by OAISD). Start with checklist 7(A):

Ottawa Area Center
Sheldon Pines School
Young Adult Services

Forms for each membership count:

Additional forms for 7A programs, if applicable:

PA-5B(ISD) OAISD Careerline Tech Center
PA-5D Homebound/Hospitalized Pupils
PA-5F Part-Time Pupils
PA-5H Reduced Schedule Pupils (Note: ECSE & SE Transition Pupils Ineligible for 5H)
PA-5K Early Childhood Special Education Programs
PA-5L Special Education Transition Services
PA-5OD Virtual Learning Options
- PA-5OD(1) Virtual Learning Participation Summary Fall 2024
- PA-5OD(1) Virtual Learning Participation Summary Spring 2025