Pupil Membership

Pupil Membership staff provide the following services to the constituent districts of Ottawa Area ISD:

Pupil Membership Consultation
Pupil Accounting Support and Training
Audit and Certification of Fall/Spring Pupil Membership Counts
FTE Conflict Resolution
Teacher Certification Review
Section 25e Audit and Claim Processing
Days and Clock Hour Review and Annual Certification
Graduation and Dropout (GAD) Exit Request Processing & GAD Audit
CEPI - Limited MSDS and EEM Collections Support

Below you will find applicable pupil accounting forms and information under each block heading. Click on the block to expand the information.

OAISD Pupil Membership - Audited FTE

Audited FTE (full-time equivalent) membership claimed by each school district and public school academy over the past 5 years within Ottawa Area Intermediate School District.

SY2021-22

SY2022-23

SY2023-24

SY2024-25

SY2025-26

Count Dates and Deadlines

2026-27 Count Days & Deadlines

Fall Count - October 7, 2026

Nov. 11, 2026: MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 18, 2026: Fall Audit Materials Due to ISD

Nov. 18, 2026: MSDS Fall Re-Certification Due to CEPI

Spring Supplemental Count - February 10, 2027

Mar. 17, 2027: MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 24, 2027: Spring Audit Materials Due to ISD

Mar. 24, 2027: MSDS Spring Re-Certification Due to CEPI

Alternate Count Day

Full-time programs must be scheduled for instruction on the state-mandated membership count day (1st Wednesday in October and 2nd Wednesday in February). For part-time programs such as early childhood special education, part-time kindergarten, shared time programs, and block schedules for which some courses are not scheduled to meet on Wednesdays...

The immediate following day on which the program or course is in session shall be the observed alternate attendance day for that program or course. Note: MDE approval is only needed if instruction is canceled on a Wednesday count day.

For districts not in session on the 1st Wednesday in October (fall count) or 2nd Wednesday in February (spring count) due to conditions not within the control of school authorities, or due to a date of religious or cultural significance (as determined by the district)...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the observed alternate count day.

Days & Hours of Instruction

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours

SY 2026-27 Days & Clock Hours of Instruction Forms

PA-45 - Days & Hours of Instruction Form

PA-45A - Days & Hours for Careerline Tech Center

PA-45HC - Days & Hours for ECSE Home Community Programs (R340.1755)

PA-45Cyber - Days & Hours for Cyber School

SY 2026-2027 FTE for ISD Programs (Careerline Tech Center)

PA-45A(2) OAISD Careerline Tech Center Days & Hours

Annual Compliance Statements (if applicable, must be completed and signed)

PA-QPD Annual Certification Statement (when QPD days/hours counted as student instruction)

End of Year Days & Clock Hours Submission

EEM D/CH Quick Entry Guide

PA-EOY Days, Hours, and Attendance Tracking Form

PA-45B - 75% Daily Attendance Log (optional form, use only if district SIS cannot produce 75% report)

Administration Forms

NOTE: Please start with the PA-1 Administration Checklist - it lists all forms and documentation which must be submitted each count at the district level, as well as conditional forms and documentation which must be submitted if applicable.

Forms to Submit:

PA-1 Administration Checklist

PA-101 Verification: Kindergarten Compliance

PA-102 Special Education Summary

Special Education Worksheets A & B (use only If worksheets cannot be system-generated)

PA-103 Schools of Choice Certification

PA-104 District Planning Form

PA-105 Changes: Certified MSDS Collection (use only if district re-opens collection after final certification date)

PA-106 Verification: MSDS Certified Alpha Data

Elementary and Secondary Building Forms

Note: Please start with the PA-2 Checklist - it lists all forms and documentation which must be submitted each count for each building/program, as well as conditional forms and documentation which must be submitted if applicable.

Forms to Submit Each Count:

PA-2 Building Checklist

PA-201 Verification: Teacher Certification/Qualifying PD/Field Trips/Recess

Count Day Absence Report (system-generated 10/30-Day report from SIS). If no SIS report available, use PA-202 (Elem) or PA-203 (MS/HS).